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6 Free and Essential Tools For Business Owners

Nowadays, there are numerous different apps that will make the task of handling your small business way easier. No matter whether you have an e-commerce store, own a specialized physical shop or offer some sort of service in the online realm.

All of them will most likely require invoices, payments, customer care, social media, marketing tools, collaboration tools, etc.

And luckily, there’s an interesting variety of awesome free business apps and software on the internet. They will help you manage certain aspects of businesses that are crucial to success.

And, most importantly, they will be saving you a lot of time and money, as all small business owners need for this intense 2019.

These mind-blowing tools for business owners range from the very basics (like to-do lists) to more sophisticated management software (tools like Hootsuite, Crowdfire, other online marketing apps, etc.)

So, let's cut to the chase. 

Get started with our small yet powerful list of 6 apps for small business owners:

1. Google Docs

Google Docs is maybe one of the most powerful collaboration tools ever. In case you haven't used it yet, this amazing resource will let you create Word, Excel and PowerPoint documents (and you won't have to worry about saving them anymore!) 

And there’s more. The files can later be exported as PDF (or other extensions too.)

Also, you will be able to share your files in a super easy and fast way with other users, who will also be able to modify the information if the owner allows its.

This way, you can choose among read-only, commenting only or editing, according to the different roles of the people of your team.

With Google Docs you can, for example, keep your stock storage in check, your employee attendance, your daily sales, invoicing or website analytics ordered.

Everything can be stored and shared in the same place.

No matter the current size of your business, Google Docs definitely helps you (and your entire team) with file-sharing as a strong management tool that goes beyond mere text and standard spreadsheets.

Check it out here!

2. Dropbox

Dropbox is a tool that highly organized users simply adore. It will let you share complete folders (or isolated files) by just dragging and dropping them in the correct shared folder. 

Dropbox will allow you to share up to 2GB with 5 different people in its free version. 

This is great when you are (for example) busy creating reports, modifying PDF’s, drafting flyers, for one or more clients, and you need to just send all your work over to be reviewed. 

Furthermore, if you need to keep a folder all for yourself, you can do that too! Most people share some files while having other private folders to organize their lives in the same place.

What makes Dropbox so great is specifically the fact that you can download it for

  • Desktop version
  • Android
  • iOS

And link each and every electronic device so you save time. It also has integrations with social media, like Instagram. So, for example, you can share an IG story directly using a picture from your Dropbox folder.

Try it for free!

3. Trello

Trello is the perfect fit to actually make your business plan happen and keep track of every single activity. 

From your online presence to accounting processes or video conferencing meetings, you can schedule absolutely everything with this mobile app or its desktop software version.

Trello is a great tool for business management because nowadays, it’s easy to forget small tasks or it’s difficult to see the big picture when you’re wearing so many different hats.

However, when you can access a single dashboard and see different processes at the same time, chances are you can be more productive. And your team too!

With Trello, you have the option of linking your team accounts and label urgent tasks for them, so you can see to their completion. 

If you’re looking for actually getting things done, you’ll adore Trello.

4. Hootsuite 

Businesses choose Hootsuite as one of the must-have tools with marketing purposes.

With Hootsuite, everything social media related can be handled from a single management platform or dashboard.

Hootsuite is a CRM (short for Customer Relationship Manager). It is ideal to manage Facebook, Twitter, Google + and even Emails—all at the same time and under the same roof. 

You can even program your tweets (even to Tweet when you sleep!), reply to Facebook, check your emails, all in one single screen. 

For all of those business owners who don't have much time to be checking in on social media channels at all time: this is for you. 

Like other online tools of the sort (like Crowdfire or Twittimer) digital marketing gets easier and easier with this app.

Try it for free.

5. Teamviewer

Teamviewer will let you connect for free to a different computer. Why is this tool useful? You can use this to connect to your personal computer at home to the one at work, for example. 

Forgetting your documents at home or at the office won't be a problem anymore (as long as your computer is on), or if you'd like to connect remotely with a co-worker, a client or a provider, TeamViewer would be a great option to explore. 

It has integrations for both Android and iOs, so to avoid compatibility issues between different systems.

For more information go to their website.

6. Prezi

Well, this one may not be 100% well-known, but it's definitely worth the look. You can create your own dynamic PowerPoint presentations online, and take them to the next level. 

Prezi is a dynamic, modern-looking tool that allows you to create huge mindmaps as presentations, instead of the traditional-looking slide of PowerPoint.

Probably, Prezi’s trademark is the feature of zooming in each slide.

Visit their site.

You will find free and paid versions available.

For more about cost-effective solutions visit our Small Business and Technology categories.

To know more about how we can help you grow your business, check our featured plans.

There’s one solution for every scenario.

Check out our plans. 

And if you think the skills you need are super specific, you won’t have to worry. 

Our team of VAs is extremely diverse and each profile is oriented towards certain aspects of business.

Such is the case of

  • Marketing automation for campaigns
  • Accounting and bookkeeping
  • Social media marketing campaigns 
  • Search engine optimization
  • Website development and design
  • Writing and translations
  • E-commerce and logistics

And there are just some examples of the ways we can help.

How does it work?

Once you choose an assistant for you, you can get in touch with them through real-time messaging, e-mail, and/or phone. You’ll be working with the same VA once they´re chosen.

And how do you track time?

We prefer not to track hours, but progress. We send you daily reports with all of the activities your assistant has worked on and what tasks are pending. Additionally, if you want we can send you a weekly report on all the time dedicated to your tasks (hourly plans).

Get started.