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7 Ways To Improve Your Teams Productivity and Efficiency

Managing a team whether small or large is not an easy task. Bringing various people with different skills, behavior, and temperament often leads to miscommunication and it, therefore, affects the overall productivity and efficiency within the workplace. A chaotic workplace is a recipe for poor team productivity and efficiency and it will eventually cause your business to fail.

As a manager, it is essential that you determine the best possible ways to improve your team’s performance and improve the workplace environment because your business’ success depends on it.

Here are some of the top effective ways to boost your team’s overall productivity and efficiency.

1. Set Attainable Goals

The first thing you have to do in order to boost your team’s productivity and efficiency is to set realistic goals that you know your team can achieve. Determine your key goals while also taking your team’s capabilities into consideration.

If possible, avoid setting big goals in a brief span of time right from the get-go as it can be overwhelming for your team. Instead, break big projects into smaller tasks; this will help your team perform better and be more determined to achieve the goal.

2. Assign Tasks and Roles

Now that you have your goals set, the next crucial step is to assign tasks and roles to each member of your team. You can have a meeting with your team and have a discussion on who is a good fit for each task and role.

Once you’re done assigning, the next thing you need to do is to discuss with them which tasks are of high priority and their importance to achieving your team’s short-term and long-term goals.

3. Ensure Clear and Proper Communication

Communication is among the top factors that boost or break a team’s productivity and efficiency. Without clear and effective communication, your business is bound to fail. In the absence of good communication, people in your team can have miscommunication, therefore leading to failure and a chaotic work environment.

Ensure that there is clear and effective communication within the workplace as it is the key to your business’s success. Clear and proper communication is what makes each employee understand their tasks and roles in the team.

4. Identify Strengths and Weaknesses

Your team’s strengths and weaknesses contribute to its overall productivity and efficiency. In order to bolster your team’s strengths, you must first determine its weaknesses. In order to do that, you must evaluate each of your employee’s performance and identify which areas they need improvement.

Have a sit-down meeting with each of your employees and discuss with them their strengths and weaknesses. Have a discussion on how they can improve their shortcomings and set attainable individual goals.

5. Keep Track of Your Team’s Performance

To effectively boost your team’s productivity and efficiency, you must keep tabs on its performance. You can do this by tracking various crucial metrics such as project completions, sales, and business income.

If you are not satisfied and you think your team can do better than their current performance, communicate with your team and identify the best strategies to help them improve.

6. Give Constructive Criticism Nicely

Giving constructive feedback is a crucial part of boosting your team’s performance. Even if you do all sorts of tactics to improve productivity and efficiency, all of it is going to be useless if your team is unaware of its inefficiencies. For this reason, performance checks and constructive feedback are extremely important in managing a team.

Identifying the areas where each of your employees needs improvement will encourage them to make necessary changes. Moreover, while giving feedback, you can also ask your team for suggestions on how you can help them do better.

7. Reward Employees for Their Achievements

Giving rewards is a great way of recognizing your team’s achievements and letting them know that you appreciate their hard work. This is an essential step that all managers should not neglect as it is an effective way of boosting your employees’ determination to achieve bigger and long-term goals.

Recognizing and rewarding your employees for a job well done promotes better employee and employer relationships and a more positive working environment overall. As a result, the team’s productivity and efficiency are increased and your business is going to benefit big time from it.

Moreover, here are a few more reasons to provide rewards and recognition within your team.

Improve employee retention

Because giving rewards improves employee and employer engagement, it also boosts the retention of employees in the company. As a result, your company no longer has to spend expensive amounts on hiring new people every year.

Encourage healthy workplace competition

Each employee within the workplace will be determined to improve their performance and achieve their goals because of the rewards. Thus, a friendly and healthy workplace competition begins.

Create a positive workplace relationship

Giving rewards can improve the overall environment within the workplace as each employee is recognized for their hard work. When employees are appreciated and given praise for their performance, it encourages everyone in the team to work better.


Being a team manager can be a very challenging role. However, if you know your team’s weaknesses and strengths, you will be able to find the best ways to boost its overall workplace performance.

Now that you know some of the best ways to improve your team’s productivity and efficiency, you should be able to set and achieve your business goals in no time.